Record Management System (RMS) is a significant domain for keeping, analyzing, controlling, coordinating, and searching records effectively. To address issues affecting RMS, various models and frameworks have been developed to solve specific problems. The models have several redundant investigation processes, concepts, activities, and taskschedules which made RMS domain not user-friendly and dynamic among end users. Therefore, there is lack of viable and dependable framework to facilitate the management, sharing, and reusing RMS task and activities. The aim of this research is to investigate difficulties and challenges of staff record management and to develop a standard Staff Record Management System Model (SRMSM) using PHP, Java Script, Angular Json, MySQL, HTML and Bootstrap. The primary data was collected using questionnaires and average coded with frequency observation was used for data analysis and discussion. The investigation found that there is persistent challenges and issues in staff record management among the polytechnics. This has seriously hampered effective record management system. However, the proposed software model for addressing such issues and challenges is being developed.